If your company is considering moving to a new office space, it’s likely because the business is growing, shrinking, or looking for a change. Moving your office can be an exciting time for re-branding and restructuring, but it’s also a complex undertaking with plenty of room for error.
I’ve compiled the 5 most common areas of difficulty that companies experience when moving. By being aware of steps in the office moving process that could cause problems, you can be prepared for a smarter and more successful office relocation.
- Move management. Most move managers have never taken on a project as massive as moving a company from one location to the next. It’s confusing, chaotic, and expensive. It’s important to have the right person in charge, whether it’s a current employee or an outside consultant. Just make sure a highly-organized individual is willing to take full responsibility for all planning and decision-making. Without a committed move manager, important steps will be overlooked and costly mistakes will be made.
- Space-planning. Moving to a new office is an opportunity to organize your company for the better. Of course, not planning your space correctly can lead to problems with the functionality of your business. If you have more than 10 employees, consider a professional space planner to design workstation placement. You’ll be glad you got an expert opinion. If your company is smaller, think carefully about workstation placement to ensure efficiency and ease of collaboration.
- Bandwidth and cabling. Insufficient bandwidth or cabling can severely limit your company’s capability and room for growth. Make sure to discuss your company’s goal’s with a telecom provider before you sign your new lease, so you can be sure your new location adequately supports your bandwidth needs. Then, make sure you have enough workstations for your company to grow into if you plan to add more personnel in your new location. It’s far costlier to add cabling after the initial build-out is complete.
- IT relocation. Relocating your IT equipment is one of the riskiest steps a company can take. One damaged server can severely impact your business if you haven’t taken the appropriate precautionary measures. It’s essential to have an IT professional back up and test every server prior to your move, since your equipment can be lost or damaged in transit. Keep in mind that approximately 75 percent of data backups don’t restore, so completing a test restore is advised. You’ll be glad you were well-prepared in the event something goes wrong during your IT move.
- Moving Day. The physical move from your old office to the new space can be chaotic if you aren’t highly organized. Valuable items can be lost or damaged, or the move could take longer than predicted due to inefficiency. Be sure to have employees pack up all belongings in advance according to the labeling system you decide on. Numbering or color-coding boxes according to what rooms they’ll be placed in at the new location is often a good idea. Whatever your preferences, make sure you have a cohesive plan that everyone understands.